+ Presentation Guidelines for SAICSIT 2020 +

Dear Delegate,


We are very excited to welcome everyone to SAICSIT 2020. We have compiled guidelines for all speakers at the event, which you can consult below.


Time allocated for presentations

Please note that each 30-minute slot consists of a 15-20 minute presentation, followed by 5 minutes of questions, and a 5 minute handover. Please consult with the chair of your session to make sure that you do not go over the allotted time.


Joining a Zoom session

  1. Click the URL provided
  2. If you do not already have it, you will be prompted to download the desktop client for your operating system; follow the on-screen prompts to get the client installed
  3. Once the client is installed, you will be directed to your presentation session (if you are not automatically directed, please click the link again)
Testing your Audio and Video before joining

Zoom has a test session that you can join to check audio and video settings before joining your session; you can use this test on your device to make sure everything is set up for Zoom.

  1. Use this URL to access the Zoom Test: https://zoom.us/test

  2. If you do not already have it, you will be prompted to download the desktop client for your operating system; follow the on-screen prompts to get the client installed

  3. Once you are loaded in, it will give you the option to Test your Mic and Speakers. You can test screen sharing and video here as well.
Before your session

  • Make sure you are in a well-lit area
  • Put your camera at face level (use a stand or a stack of books if you are using a laptop camera), relatively close to you
  • Explore Zoom setup options in the client. Select ‘Settings’ and consider using a virtual background, or ‘Touch up my appearance’ under ‘Video’
During your session
  • If you look directly at your camera while speaking, your attendees will feel much more included in the conversation. Position the ‘active speaker’ window on your screen directly under the camera so that it is natural for your eyes to be looking towards the camera
  • As long as you have a decent internet connection, you will get the best quality audio experience by selecting ‘use my computer’ for audio:
  • Make sure you are in a quiet area
  • Use a pair of earphones (any that work with your computer) along with your computer microphone. If you cannot be in a quiet area, consider a headset with microphone
  • Reserve using the dial-in number for times when you do not have easy access to a computer or you have low quality Internet access
Sharing your presentation in Zoom

Note: If presenting as a group, please designate someone to share and advance the PowerPoint before the start of your presentation. This will help to reduce delays.

1. Open your PowerPoint presentation on your computer

2. Join the Zoom Session

3. Click the Share Screen button located in your tool bar.

4. Select your PowerPoint presentation in the prompt, and click the Share button to start sharing

5. Use the Slide Show button in PowerPoint to begin presenting


For any logistics queries, do not hesitate `to get in touch with The SAICSIT 2020 Team.


Best wishes,

SAICSIT ’20 Organising Committee


Graphic design credits

Illustration and logo design by Janine Venter, sponsored by Create With. Graphics © 2020, Create With, Cape Town.